Welcome to Records Management

As a public institution within the State of Florida, the University is subject to the Florida Public Records Law which is found in Chapter 119, Florida Statutes.

Public records” means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.1

 

The function of the Records Management program is to assure efficient and economical management methods are applied to the creation, utilization, maintenance, retention, preservation and disposition2 of records in accordance with FIU's operational, legal and historical needs.

 

The benefits of proper records management include:

Space savings, reduced expenditures for filing equipment, increased efficiency in retrieval of information, compliance with legal retention requirements, protection of vital records, control over creation of new records and identification of historical records.1

1Florida Department of State.  Chapter 119, Florida Statutes §119.011(12) F.S.

2Florida Department of State. Chapter 257, Florida Statutes §257.36(1)(a) F. S. 

 

NOTE: For inquiries about students' records, please contact the Registrar's office.